TERMS & CONDITIONS FOR PHOTOSHOOTS

Terms and Conditions for Group Photoshoots

This page details the terms and conditions for Mak Freeman Photography Group Photoshoots. By booking a group shoot with us, you agree to the following terms and conditions.

Thank you for booking a photoshoot with Mak Freeman Photography (“we/us/our/the photographer”). Please read these Terms and Conditions carefully, as they apply to your (“you/the client/coach”) booking (“Photography Services/photo shoot session”).

We are happy to answer any questions or concerns you may have about these T&Cs at any time. Continuing with your booking signifies your agreement to these terms.

We reserve the right to modify these Terms & Conditions at any time, with reasonable notice provided.

ACCEPTANCE

Your booking and/or payment of your session fee signifies acceptance of these terms and conditions as a legally binding contract unless otherwise objected to explicitly and in writing before accepting our services. No variation of this contract shall be recognized unless explicitly agreed to in writing.

GROUP SHOOT BOOKINGS

When booking a group shoot, you, as the coach or fitness instructor, agree to a specific number of participants. This agreed number is binding. In the event of dropouts, you are responsible for covering the cost of any clients who cancel. This ensures that the agreed-upon number is maintained, and the photographer's costs are covered.

COPYRIGHT & OWNERSHIP

The copyright and all other rights in the photos shall be retained by Mak Freeman Photography. Unauthorized reproduction or modification of any images constitutes a breach of copyright. This includes making copies or screenshots of images shared by the photographer online.

You may share photographs to your own network (i.e., Facebook, blog, or any other online channels) only once you have purchased and paid for them. You agree to include the photographer’s company name (Mak Freeman Photography) and Facebook page or Website (makfreemanphotography.com) in your posts.

BOOKING & RESERVATIONS

Your photoshoot session is reserved only once paid for. Session fees are non-refundable if cancellation occurs7 days after the shoot has been booked. These fees contribute towards the photographer’s time for locking and securing the date.

RESCHEDULING & REFUNDS/CANCELLATIONS

In the event of rescheduling due to unavoidable circumstances, such as injury or serious illness, you may reschedule once within a three-month period. Notification must be provided as soon as possible, and at least 14 days in advance. Any new date will be subject to the photographer’s availability.

No refunds are provided once a photoshoot is booked. Should you need to cancel, a voucher equivalent to the value of your deposit will be issued. This voucher is non-transferable and may be applied to any future photoshoot booking with us.

PRICES & PAYMENTS

The price for your photoshoot session will be as agreed at the time of booking. Booking your session by paying your session fee guarantees that you receive our current rates. Sessions rescheduled by the client are subject to the prices current at the time of rescheduling. Prices may change, and we reserve the right to adjust them without prior notice. All prices are in sterling (£).

All photoshoot sessions must be taken within 12 months of the session fee payment. Exceptions need to be agreed upon in writing, and the current prices and booking conditions will apply.

The balance is to be paid in full before the final copy is sent. Payment can be made by Bank Transfer or Card Payment on the website.

OUR OBLIGATIONS

We will use reasonable endeavours to supply the Photography Services described on our website and marketing materials in a professional manner.

We reserve the right to decline to book or carry out any photoshoot session or services that pose a health and safety risk.

YOUR OBLIGATIONS

You agree to assist and cooperate with us in all matters relating to the Photography Services and to supply us with all information reasonably requested. Ensure that everyone attending the photoshoot is well-rested and cooperative.

CREATIVE LICENCE

You grant the photographer full creative licence to shoot, select images, edit images, and deliver them in the style and method chosen by the photographer.

IMAGE ARCHIVING

Mak Freeman Photography will keep all images in the archive for three months from the date of your photoshoot session, after which they may be permanently deleted.

LIABILITY

In the unlikely event of technical problems, camera/photographic failure, loss of image(s) before delivery to the client, injury, or sickness beyond our control, our liability shall be limited to a full refund of all monies paid.

We will not be liable for any acts, events, omissions, or accidents beyond our reasonable control, including strikes, utility service failure, war, riot, civil commotion, malicious damage, compliance with any law or governmental order, accident, inclement weather, or default of suppliers or sub-contractors.

Public Liability Insurance

Mak Freeman Photography holds Public Liability insurance.